Guide to action Royal Decree 933/2021.

If your professional activity revolves around tourist accommodation or lodging services, you've probably heard of Royal Decree 933/2021 . This decree regulates the obligations of those responsible for tourist accommodation regarding the documentary registration of guests.
Identifying the important aspects directly from the Official State Gazette (BOE) is a tedious task, and due to the sheer volume of content, relevant details can easily be overlooked. For this reason, we'll highlight the crucial information to keep in mind to comply with the regulations .
If you're unsure what steps you need to take to comply with the law, stay with us, and we'll explain the most important .

Relevant information about Spanish Royal Decree 933/2021

Royal Decree 933/2021 addresses the documentation and reporting requirements for activities related to accommodation and intermediation in the rental of properties for tourist purposes, as well as vehicle rental .
Its main objective is to improve public safety by facilitating the identification of users and accommodation and intermediation activities to prevent illegal acts.

To which subjects does Royal Decree 933/2021 apply?

Royal Decree 933/2021 applies to individuals and legal entities that offer tourist accommodation services , including hotels, hostels, guesthouses, hostels, tourist apartments, campsites, and any other type of short-stay accommodation. It also applies to companies and individuals that act as intermediaries in the rental of properties for tourist purposes , such as online platforms or agencies that facilitate the booking or rental of properties for holidays or other short stays.
Furthermore, it affects companies that rent motor vehicles without a driver , which includes the rental of cars, motorcycles, vans, and other vehicles.

When did Royal Decree 933/2021 come into force?

Royal Decree 933/2021 came into force on January 2, 2023 , but after an adaptation period until June 2, 2023 and two extensions (1st extension on January 31, 2024 and 2nd extension on October 31, 2024 ), its period of validity began on December 2, 2024 .

So… when do I have to start complying with Royal Decree 933/2021?

From December 2, 2024, the person responsible for whose business is related to the activities described above must begin to communicate with the authorities, as described in the ANNEXES of RD 933/2021. Failure to comply with the decreed obligations may result in penalties for non-compliance .

Royal Decree 933/2021 brings with it a new platform for guest registration

One of the most significant changes to the process for reporting traveler registrations to the authorities is the change in the platform used for this data transmission . Under the previous regulations, traveler registration was done through Guardia Civil (Civil Guard) offices or via the National Police's WEBPOL system .
With the implementation of Royal Decree 933/2021, the Ministry of the Interior has launched the SES.HOSPEDAJES platform , which replaces the previous platforms for communicating guest data to the authorities.

Changes in guest data collection

Royal Decree 933/2021 also updates the amount of data and information that tourist establishments must collect when registering guests . The most important changes are the following:

• Increased data collection during guest registration: With the updated regulations, 17 data points will now be collected per guest during guest registration. Previously, only 9 data points per guest were required.
• The new data to be collected does not appear on the guest's identity document.
• Every person must complete the traveler registration and the traveler report must be communicated through the SES.HOSPEDAJESplatform.
• The date of issue of the identity document, which had to be provided by the guest in the traveler registration under the previous regulations, is eliminated with RD 933/2021.

New data to be collected in the passenger register with the entry into force of Royal Decree 933/2021

Royal Decree 933/2021 establishes that providers of tourist accommodation services must collect a series of personal data from travelers in order to comply with identification and registration obligations. The new data to be collected in the traveler registration form would be the following:

Forget about Traveler Registration communications

At Check-in Scan, we have integration with the SES.HOSPEDAJES platform to be able to send traveler report communications completely automatically, complying with the regulations of RD 933/2021.

Create the Guest Registration Form digitally and send it directly to SES.Hospedajes

Streamline the check-in process and digitize guest data registration for your accommodation.

Request more information

Penalties for non-compliance with Royal Decree 933/2021

As previously mentioned, failure to comply with the obligations decreed from December 2, 2024, onwards may result in a series of infractions that could lead to penalties . The penalties for each infraction will be determined according to the provisions of Organic Law 4/2015. The severity of the infraction will determine the appropriate penalty.

Minor offenses

• Out-of-date traveler notifications.
• Deficiency in completing the registration information.

A penalty of between €100 and €600 .

Serious violations

According to Organic Law 4/2015, the following is considered a serious offense:

• Lack of documented traveler registration with regard to RD 933/2021.
• Omission in the communications included in RD 933/2021

A penalty of between €600 and €30,000