LEGAL WARNING

1. LEGAL NOTICE

Check-in Scan, SL, incorporated in accordance with Spanish laws, with registered office at Bulevar de la Cala, Local 1, La Cala de Mijas, CP 29649, Mijas (Málaga), Spain, holder of CIF B-93578862 (hereinafter , “CHECK-IN SCAN” or the “Company”) is the company that owns and is responsible for the exploitation of the “Check-In Scan” mobile application and the “Check-In Scan” Web Platform for use from a fixed computer, laptop or tablet for (hereinafter, the “App”).

CHECK-IN SCAN makes the App available to users free of charge so that they can use and learn about its services, as well as contact the Company if they need it.

2. SCOPE OF APPLICATION OF THE TERMS OF USE. ACCEPTANCE OF THE GENERAL CONDITIONS.

The download and use of the App attributes the status of User of the App, whether owner, agent or guest in the context of a tourist rental (hereinafter, the “User”) and implies full acceptance, without reservations and in its entirety. of these terms and conditions of use of the App (hereinafter, the “General Conditions”). Therefore, CHECK-IN SCAN recommends that Users carefully read these General Conditions before using the App.

These General Conditions regulate, together with the Privacy Policy, the use of the App by the User and the relationship between the latter and CHECK-IN SCAN. The General Conditions have been drafted in accordance with the provisions of current regulations applicable to the Internet, electronic commerce and data protection, among others.

Access and download of the App are completely free except for the cost of the connection through the telecommunications network provided by the access provider contracted by the User.

3. DOWNLOAD AND ACCESS THE APP

You can download the App through the Apple Store or Google Play, depending on the operating system used by the mobile device from which the User downloads the App. To access and use the App, the User must register.

By downloading the App, the User declares that he or she is of legal age and has the necessary legal capacity to accept these General Conditions.

4. USE OF THE APP BY THE USER

The User must use the App and its contents in accordance with these General Conditions, good faith and current applicable legislation.

The User will be solely responsible to CHECK-IN SCAN and/or third parties for the use they make of the App and/or its contents. In no case and under no circumstances will CHECK-IN SCAN assume any liability arising from the use of the App by the User, especially in cases in which said use is carried out in breach of the provisions of these General Conditions and/or the applicable regulations in force. .

Any fraudulent, abusive, illicit or contrary to good faith use of the App and/or its contents is also expressly prohibited. Consequently and without limitation, the User must refrain from:

  • Reproduce, distribute, publicly communicate, transform or modify the App or any of its contents, including these General Conditions, regardless of the purpose of said use, without prior written authorization from CHECK-IN SCAN.
  • Carry out any type of illegal, fraudulent activity, contrary to these Conditions, current legislation and/or good faith or that prevents and/or hinders the correct use of the App or its contents.
  • Link or reproduce the App or its contents from third-party websites, platforms, forums, chats, blogs or social networks that are contrary to the law, offensive or attacks human dignity, fundamental rights or the Company itself and/or are susceptible to be considered criminal.
  • Introduce and/or disseminate content in the App that violates human rights and the dignity of people, such as racist, xenophobic, pornographic content or that constitutes an apology for terrorism.

5. FUNCTIONALITIES OF THE APP

The purpose of the App is to remotely carry out the following operations limited to the Check-In Scan Regulatory Compliance Tool service:

  • identify all guests over 16 years of age;
  • fill out a digital “Hospederías Report”;
  • scan the identification documentation of the guest/s;
  • allow the main landlord guest, through the use of the Check-in Scan App, to scan the signature of the mandatory entry form; for this it will be necessary to process the biometric data of their signature;
  • prepare a Traveler Registry Book;

If the User registers in the competent Police application for each home, group of homes in the same building or group of homes managed by the same owner or manager, and enters the Check-In Scan App (as a user of the Check-in Scan Tool) the unique identification code assigned to you by the competent Police application, you will also be able to:

  • communicate the accommodations reflected in the “Hospederías Report” electronically to the Hotel System within 24 hours to the Local, National Police or Civil Guard, depending on the municipality or district that corresponds to the location of the home through direct recording of each guest [or sending a file with all the entries for the day.]

In any case, CHECK-IN SCAN informs the User that in order to offer the home location service, the App must be able to access the User's location, as well as the “Maps” application, both modes must be activated and/or or allow access to the App.

We make every effort to ensure the accuracy of scan data, however, scan accuracy may be affected due to the following situations:

  • For trying to scan in a low light situation.
  • For trying to do the scan and the camera lens has dirt.
  • For attempting to scan a non-original document, that is, attempting to scan a photocopied document or attempting to scan a previously acquired passport photo.
  • For trying to scan a document that has a damaged MRZ area.
  • For using a device with a camera less than 2MP. Scanning accuracy will always be better on a device with better technical features.
  • communicate the accommodations reflected in the “Hospederías Report” electronically to the Hotel System within 24 hours to the Local, National Police or Civil Guard, depending on the municipality or district that corresponds to the location of the home through direct recording of each guest [or sending a file with all the entries for the day.]

For this reason and all of the above, we offer the User (owner, agent or guest) a data confirmation screen so that they can ensure that the data sent is correct.

6. CONTACT EMAIL

To resolve any questions or queries or request more information about the Check-In Scan products and/or the App, as well as for any suggestions, the User can contact CHECK-IN SCAN through the email address info@checkinscan. com

7. REGIME OF RESPONSIBILITY AND GUARANTEES

CHECK-IN SCAN does not guarantee the availability at all times of access and continuity of operation of the App. Therefore, CHECK-IN SCAN will not be liable for any damages caused to the User that arise as a result of unavailability, access failures. and lack of continuity of the App.

Although the App incorporates appropriate safeguards to protect it and uses industry standard technology to maintain and improve its security and integrity and that of the information it contains, the Internet is not an impregnable medium.

In any case, it is the User's responsibility to protect their mobile device against possible viruses, malware, third-party attacks or any other harmful computer element that could affect their mobile device, enabling appropriate tools for the detection and disinfection of harmful computer programs.

CHECK-IN SCAN strives to always offer Users in the App updated, complete and accurate information. However, not all the information offered in the App is the responsibility of CHECK-IN SCAN, such as, for example, the exact location data of the homes registered by the landlord. Therefore, CHECK-IN SCAN cannot always guarantee the accuracy of the information contained in the App.

The User will be liable to CHECK-IN SCAN and/or any third party for any damage and/or harm caused to the Company or third parties derived directly or indirectly from any use made of the App and/or its content in violation of the provisions herein. General Conditions, current applicable legislation, public order and/or good faith.

CHECK-IN SCAN recommends that Users, if they have questions about the operation of the Check-In Scan Tool, contact CHECK-IN SCAN directly. In no case will CHECK-IN SCAN be responsible for any damage and/or harm suffered by the User and/or any third party as a result of any misuse that the User or said third party makes of the Check-In Scan Tool.

8. INTELLECTUAL AND INDUSTRIAL PROPERTY RIGHTS

The App and all its content (text, software, graphics, etc.) are subject to protection in application of current regulations on Intellectual and/or Industrial Property. CHECK-IN SCAN is the owner or has duly licensed all Intellectual and Industrial Property rights over the App and its contents.

Any form of reproduction, distribution, public communication, transformation, making available and, in general, any other use and/or act of exploitation of the App and/or its contents, whether or not for commercial purposes, is prohibited without prior consent. prior and express consent of CHECK-IN SCAN.

Upon downloading the App, CHECK-IN SCAN grants the User a temporary, non-exclusive license to use the App and its contents, personal and non-transferable, with the sole purpose that the User can use the App and its contents under the terms and conditions contained in these General Conditions.

CHECK-IN SCAN reserves all Intellectual and Industrial Property rights over the App and its contents. In no case and under no circumstances does downloading and/or access constitute or imply a transfer of any kind by the Company of the Intellectual or Industrial Property rights of the App or its contents.

9. DURATION AND MODIFICATION

These General Conditions will be in force for as long as they are exposed to Users, so that as soon as they are modified or updated totally or partially, these conditions will cease to be in force, with the new conditions of use being those that will regulate the use. of the application.

CHECK-IN SCAN reserves the right to review, modify or update these General Conditions at any time, in which case it will duly inform Users of said change so that they can accept the new terms and conditions.

Upon downloading the App, CHECK-IN SCAN grants the User a temporary, non-exclusive license to use the App and its contents, personal and non-transferable, with the sole purpose that the User can use the App and its contents under the terms and conditions contained in these General Conditions.

CHECK-IN SCAN reserves all Intellectual and Industrial Property rights over the App and its contents. In no case and under no circumstances does downloading and/or access constitute or imply a transfer of any kind by the Company of the Intellectual or Industrial Property rights of the App or its contents.

10. JURISDICTION AND APPLICABLE LAW

These Conditions are subject to Spanish legislation. The parties submit, at their option, for the resolution of conflicts and waiving any other jurisdiction, to the courts and tribunals of the User's domicile.

11. PROTECTION OF PERSONAL DATA

For the purposes of compliance with the provisions of EU Regulation 2016/679 of the European Parliament and of the Council of April 27, 2016, relating to the protection of natural persons with regard to the processing of personal data and the free circulation of these data (RGPD), the User is informed that the data provided to us in the registration process or later using the application will be included in a file, the purposes of which will be the management and maintenance of the Service offered by this application as well as the different data treatments that have been indicated in our Privacy Policy.

For the purposes of the Regulation, Users of the App who, in accordance with the service contract, whether as owners or agents, purchase credits for the use of the Check-In Scan Regulatory Compliance Tool are the “Responsible” with respect to the Guest data and instruct them to download the App in Self-Check-In User mode. Check-In Scan will be “Processor” to the extent that it processes data of guests who follow the instructions of an owner or agent thereof and “Responsible” with respect to the data of Users that it processes for purposes that are not limited to the service. offered through the Check-In Scan Tool.

In compliance with the principle of transparency contained in article 12 of the RGPD, we inform the User in a concise manner of the purposes for which we will use the following data that you provide us:

  • We use your email to associate it with your user account, as well as to send you commercial communications, as long as you have expressly authorized us to receive them.
  • We use your first and last name to send personalized messages of a non-commercial nature.
  • The date of birth to be able to verify that you meet the age requirement to use this application and to fill out the Guest form.
  • Additionally, if you have given us consent, we will use your age to make various recommendations.
  • Phone. We can use it to contact the User via SMS or by phone call to support them in the use of the application and to communicate offers of interest to them.
  • We will ask for your DNI, NIE or passport number in order to complete the guest report and to identify you.
  • Your address will be used to send you commercial communications if you consent, as well as to make recommendations based on your geographic area.
  • In addition, we can see the User's use of the application and, based on this, personalize content that we consider of interest.

The legal basis for all processing indicated above is consent and processing necessary to comply with a contract or legal obligation; We will save the necessary information to prove that the User granted the corresponding consents.

The User may withdraw the consent previously granted at any time.

We also inform the User that they have the rights of access, rectification, opposition, deletion, portability and limitation of the processing of their personal data, and may exercise them by writing to the Check-In Scan address, indicated at the beginning of these General Conditions or by writing an e-mail to info@checkinscan.com.

We will keep the information we obtain from the User confidentially while using the application; If the User unsubscribes, we will proceed to delete their profile and keep their personal data for a reasonable period of time to be able to respond to any possible responsibilities arising from the processing of their personal data.

We also inform the User of the possibility of filing a claim with the Spanish Data Protection Agency in the event that they consider that the processing of their data is not being appropriate.

Some of the data we request in the registration form is mandatory, so without said mandatory data we will not be able to offer Check-In Scan services.

The personal data we collect will be treated confidentially; We also inform you that a risk analysis and an impact evaluation have been carried out to ensure that we protect the information of our users in order to prevent its improper access, manipulation or elimination, without, unless expressly consented by the USER, going to be transferred to other entities or third parties outside of legally permitted cases.

All data collected through the Service is stored on the servers of the company OVH France.

12. SECURITY OF PERSONAL DATA

We apply the following technical and organizational security measures in the processing of personal data:

  • The Check-in Scan App as a whole, that is, the connection to the User's web control panel and any of its mobile applications on IOS and Android, is connected using maximum security HTTPS called an EV SSL certificate, with extended validation. Data in transport will be encrypted at 2048 Bits.
  • Check-in Scan encrypts all guest data stored in the database using 1028-bit encryption. We do not disclose specific encryption data to protect our systems but you can contact us if you need more information.
  • Check-in Scan performs daily backups of your web application and the database (on-site).
  • Check-in Scan performs daily backups of your web application and the database (off site ftp).
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