INTRODUCTION

Check-in Scan invites you to read this legal notice, which describes the terms and conditions that will be applicable in the initial access to our services and web navigation. We ask you to read the content carefully and periodically review the changes that may occur and that we will publish in this environment.

1. Service holder

In compliance with the provisions of article 10 of Law 34/2002, of July 11, on Services of the Information Society and Electronic Commerce (LSSICE), we inform you that the ownership of the service belongs to:

Check-In Scan , SL, (hereinafter, " Check-in Scan " or " Company ")

NIF: B-93578862 registered in the Malaga Mercantile Registry, Volume 5673, Folio 180, Book 4580, MA-142322 sheet.

Registered office: Boulevard de la Cala, Local 1, La Cala de Mijas, CP 29649, Mijas (Málaga).

Telephone: +34 951 82 98 60.

Email: info@checkinscan.com ,

2. Scope

This legal notice regulates the navigation conditions for our contents, thus the different options for access to our services through the following modalities:

Check-In Scan ” mobile application

Check-In Scan ” web platform for use from fixed (computer) or laptop (computer, tablet and/or smartphone)

From now on, the " service ", which allows the process of online check-in or face-to-face of the host, in a simple, agile and in accordance with the legal requirements required by the applicable regulations.

The download and/or use of the service, as well as the web access, implies assuming the condition of user, either this:

Owner/ Agent (hereinafter, “ host ”) or

Person or people who stay in the tourist accommodation (hereinafter, " guest ")

In the context of a tourist rental.

For the best understanding of this legal notice, the “host” reference will be used to detail the aspects that are applicable, specifically, to guests, and the term “guest” for the aspects that result from exclusive application to guests. In cases where the term “user” is used, this reference will be understood as applicable to both the host and the guest, as well as any person who accesss our web or app content.

The use of the service implies acceptance by the user, without reservations and in its entirety, of these terms and conditions of use of the service and the website (hereinafter, the “legal notice”). Therefore, Check-in Scan recommends the user carefully read this legal notice prior.

3. Service functionalities

The service offered by Check-in Scan aims to perform the following operations:

Complete the digital "part of hosts" automatically;

Scan the MRZ code of the identification documentation of the traveler or travelers;

Allow the traveler or travelers the digital signature of the mandatory entrance part on the mobile device or tablet;

Prepare a book-registration of travelers.

Sending the registration of travelers to the competent authorities.

Integration of your PMS, Smartlock or Channel Manager with our service.

4. Access to service

The user can download the mobile application (hereinafter, “App”) of Apple Store or Google Play, depending on the operating system used by the user's mobile device. The access and download of the app is completely free except in relation to the cost of the connection through the telecommunications network supplied by the access supplier hired by the user. Also, the user can access the service from the web environment https://www.checkinscan.com/ .

To use the service by the host, this must complete a user profile to register and subsequently select the subscription modality you prefer. For this, Check-in Scan will ask the host to indicate his email address and mobile phone number. Once this data will facilitate us, you will receive an activation link in your email account. As a first step of the activation of the account, you will be asked to enter an alphanumeric key that will be the key to accessing the user account in which the host may:

Select the available services,

Record the relevant data of accommodations for tourist purposes that you want to link to Check-In Scan App or the Check-In Scan web platform and

For its part, the guest will be able to access the service completely free of charge, following the indications provided by the host, in order to carry out the Ckeck In process in a comfortable and simple way, as well as with full guarantees of compliance with the regulations applicable to the registration of travelers, and of the data protection regulations.

5. Obligations

Any fraudulent abusive, illicit or contrary use to the good faith of the service and/or its contents is expressly prohibited. Consequently and without limiting character the user must refrain from:

Reproduce, distribute, communicate publicly, transform or modify the service or any of its contents, including these general conditions, regardless of the end of said use, without prior and written authorization of Check-in Scan .

Perform any type of illegal, fraudulent activity, contrary to these conditions, current legislation and/or good faith or that prevents and/or hinders the correct use of the service or its contents.

Link or reproduce the service or its contents from websites, platforms, forums, chats, blogs or social networks that are contrary to the law, offensive or attentive against human dignity, fundamental rights or the company itself and/or are likely to be considered criminal.

Introduce and/or disseminate in the service content that threaten the human rights and dignity of people such as racist, xenophobic, pornographic content or that suppose apology of terrorism.

The service is an instrument to facilitate regulatory compliance in the process of registration of travelers, but in any case the host is solely responsible for applying procedures and functionalities to ensure that the process is adapted to the applicable regulations in each case.

For its part, all the information provided by the guest must be truthful and exact. For these purposes, the guest must ensure the authenticity of all those data that provides as a result of the completion of the registration process. The guest will have to provide all the data that appears as mandatory based on the provisions of the applicable regulations. The guest will be solely responsible for the false or inaccurate manifestations.

For purposes, it gives the veracity and accuracy of the information provided, we offer the user (owner, agent or guest) a data confirmation screen so that it can make sure that the data sent is correct.

6. Responsibilities

The user will be solely responsible in front of Check-in Scan and/or third parties of the use of the service. Check-in Scan will not assume any responsibility derived from the use of the service performed by the user, especially in cases where such use is made breaking the provisions of this legal notice, under our general conditions and/or privacy policy, as well as breaching the applicable current regulations.

Although the service incorporates adequate safeguards and uses the standard technology of the sector to maintain and improve its safety and integrity and that of the information it contains, the Internet is not an impregnable means. In any case, it is the user's responsibility to protect the device you use to access the service against possible viruses, malware, third -party attacks or any other harmful computer element that could affect your device, enabling adequate tools for the detection and disinfection of harmful computer programs.

Check-in Scan strives to always offer the user updated, complete and exact information. However, the information that is incorporated into the service is responsibility is not the responsibility of Check-in Scan as, for example:

The accuracy of the location data of the lodging discharged by the host.

The accuracy and veracity of the information provided by the host.

The use of host information can make the host.

Check-in Scan recommends users that, in case of doubts about the operation of the service, they are put in direct contact with Check-in Scan . In no case will be Check-in Scan responsible for any damage and/or damage suffered by the user and/or any third as a consequence of any misuse that the user or said third performs of the service.

Check-in Scan will not be responsible:

That the options specifically configured by the host are in accordance with the applicable legal requirements. The host assumes all responsibility for the consequences of the use of the service, contrary to current regulations.

Of the impossibility of being able to transmit the data to the services of the security forces and bodies due to a problem on any of its official websites. If there were a problem on their websites, the data of the parts of travelers will be waiting online and will be transmitted telematically as soon as possible.

That two hosts add the same accommodation, that is, if the accommodation has been added twice in the application by different hosts. In this case, the numbering of the traveller registration form and traveler book will not be sequential.

Of the sending of erroneous information of guest data due to the incorrect use of the application.

Of breach of our obligations when exceptional and unpredictable circumstances attend our control, whose consequences would have been inevitable despite all efforts in the opposite direction, or where appropriate, when such circumstances have their origin legal obligations. In these cases, we are committed to inform you immediately of the concurrence of these circumstances and their effects on the provision of services, so that you can prevent or, at least, to reduce the damages or damages that this may cause. The Technical Assistance Telephone is 951 82 98 60, where we will be at your disposal to meet the consultations and incidents related to the services and from where we will provide all our help.

Of the return of the amount of unauthorized or incorrectly executed payment orders, when fraudulent action or have breached deliberately or by serious negligence your obligations, especially those related to the confidentiality and custodians of your keys and other security elements.

Check-in Scan does everything possible to ensure the accuracy of the scan data, however, the accuracy of the scan can be affected due to the following situations, which will not be the responsibility of Check-in Scan :

Scan in low luminosity environments.

Scan with devices that do not allow the process to be carried out with the necessary precision.

Scan of non -original documents.

Scan of documents that have the deteriorated MRZ area.

Use of a device with a quality camera less than 2MP. The scan accuracy will always be better on a device with better technical characteristics.

In case of PMS integration, Check-in Scan will be responsible for applying appropriate measures to guarantee the safety, integrity and confidentiality of the data in the process of transferring information to the host systems, but is not responsible for the possible incidents that could be derived from the lack of application of technical measures by the host in their own systems and that could affect the continuity of the services provided by Check-in Scan or personal information treated within the framework of the provision of services.

7. Intectual and industrial property

The user recognizes and accepts that all the contents shown on the website and especially, designs, texts, images, logos, buttons, software, commercial names, brands, or any other signs that can inserted on the page, which are exclusive property of Check-in Scan and/or third parties, who have the exclusive right to use them in economic traffic. For all this, the user undertakes not to reproduce, copy, distribute, make available or in any other way to communicate publicly, transform or modify such content keeping Check-in Scan of any claim that is derived from the breach of such obligations. In no case access to the website implies any type of resignation, transmission, license or total or partial assignment of said rights, unless expressly established otherwise.

This legal notice of the website does not confer the user any other right of use, alteration, exploitation, reproduction, distribution or public communication of the website and/or its contents other than those expressly planned here. Any other use or exploitation of any rights will be subject to the previous and express authorization specifically granted for this purpose by Check-in Scan or the third party holder of the affected rights.

The contents, texts, photographs, designs, logos, images, computer programs, source codes and, in general, any existing intellectual creation on this site, as well as the site itself as a whole, as a multimedia artistic work, are protected as copyright by the legislation on intellectual property. Check-in Scan is the owner of the elements that make up the graphic design of the website, the menus, navigation buttons, the HTML code, the texts, images, textures, graphics and any other content of the website or, in any case, it has the corresponding authorization for the use of said elements.

It is also forbidden to suppress, avoid and/or manipulate the "copyright" as well as the technical protection devices, or any information mechanisms that may contain the contents. The user undertakes to respect the rights stated and avoid any action that could harm them, reserving in any case Check-in Scan the exercise of how many legal means or actions correspond to him in defense of his legitimate rights of intellectual and industrial property.

8. Protection of personal data

The user can visit our web environment without facilitating any personal data; However, in the event that the user access the service, personal data can be collected and treat.

Check-in Scan It has internal procedures to guarantee compliance with the obligations established in Regulation (EU) 2016/679 of the European Parliament and the Council, of April 27, 2016, regarding the protection of natural persons in regards to the processing of personal data and the free circulation of this data (GDPR), as well as the forecasts of the applicable national regulations in matters of data protection. The user consults all the information about how we deal with the data collected by accessing our privacy policy .

9. Use of cookies

A cookie is a file that is downloaded to the user's equipment when accessing certain web pages. Cookies allow a website, among other things, store and recover information about the navigation habits of a equipment and, depending on the information they contain, could be used to recognize the user. The user can consult the information about the type of cookies we use, accessing our cookies policy .

10. hyperlinks

In the event that the website and/or service include third-party websites links, the user will be governed by the terms of use and privacy policy of the new website, accepting that Check-in Scan will not be responsible or will be legal obligation for the use of such sites. However, and in compliance with the provisions of art. 11 and 16 of Law 34/2002, of July 11, on Services of the Information Society and Electronic Commerce (LSSI-CE), the provider is made available to users, authorities and security forces, actively collaborating in the withdrawal or in their case block of all those content that could affect or contravene national or international legislation, third party rights or morals and public order. In the event that the user considers that there is some content on the website that could be susceptible to this classification, we pray it immediately.

The user is granted a limited, revocable and not exclusive right to create links to the website, exclusively for private and non -commercial use, unless expressly authorized by commercial purposes.

11. User Attention

To solve any questions or consultation or request more information about the service, as well as for any suggestion, the user can contact Check-in Scan through the email address info@checkinscan.com .

12. Security measures

We apply the following technical and organizational measures of security in information processing:

Check-in Scan service as a whole, that is, the connection to the user's web control panel and any of its mobile applications in iOS and Android, connects using maximum security https called SSL EV certificate, of extended validation. Transport data will be encrypted at 2048 bits.

Check-in Scan figure all the data of the guests that are stored in the database using 2048 bits encryption. We do not reveal specific data of the encryption to protect our systems, but you can contact us if you need more information.

Check-in Scan performs daily back-ups of its web application and the database (ON-SITE).

All data collected through the service are stored on the servers of OVH France.

It is recalled that the password of access to the service is personal and non -transferable and the host is responsible for ensuring its custody. In the event that the host detects any unauthorized access with its authorized password or that of any of its agents, you must immediately notify Check-in Scan in order to adopt the necessary measures.

13. Dispute resolution, applicable law and jurisdiction

In the event that any stipulation of this legal notice is inexigible or void by the applicable legislation or as a consequence of a judicial or administrative resolution, said inexigibility or nullity will not make this legal notice inexigible or null as a whole. In these cases, Check-in Scan will proceed to the modification or replacement of said stipulation by another that is valid and enforceable and that, as far as possible, achieves the objective and claim reflected in the original stipulation.

For the resolution of all the controversies or issues related to this website or the activities developed, the Spanish legislation will be applied, to which the parties are expressly submitted, being competent for the resolution of all the conflicts derived or related to its use the courts and courts of the city of Malaga, unless the user had the condition of consumer, in which case the judges of the domicile of this will be competent.

14. Modification of this Legal Notice

Check-in Scan reserves the right to modify this legal notice to adapt its content to legislative or jurisprudential novelties, as well as to industry practices, in which case it will duly inform the user of said change in order to accept the new terms and conditions. In these cases, Check-in Scan will announce on this page the changes introduced with reason in advance to its implementation.

Date of the last update: May 06 2025