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What is the traveller registration form?

The Guest Registration Form is a mandatory document that all managers of tourist accommodations in Spain must complete. This document collects the identification information of all guests staying at the property. The data collected includes full name, identity document number, date of issue, nationality, and check-in and check-out dates. Importance of the Guest Registration Form

• Security and Control : The traveler registration form is essential for maintaining a record of people staying in tourist establishments. This facilitates the work of law enforcement agencies should they need to track or investigate the presence of individuals in a specific place and time.
• Legal Compliance : Failure to comply with this obligation may result in penalties for the accommodation owner. Current regulations, specified in Annex I of Royal Decree 933/2021, clearly establish the obligations of holiday rental managers regarding guest registration with the authorities .
• Guest and Property Protection : Maintaining accurate guest records also protects the owner and other guests. In emergency situations, having an up-to-date record can be vital for the safety and well-being of everyone present.

Fill out the traveller registration form

Managing tourist accommodation involves more than simply providing comfortable lodging; it also entails a series of legal responsibilities that are essential to ensuring safety and regulatory compliance. One of these responsibilities is completing and submitting the traveler registration form, an obligation regulated by the Spanish Ministry of the Interior in Annex I of Royal Decree 933/2021.

Is it mandatory for the guest to hand over their ID card when filling out the traveler registration form?

To ensure proper document registration, the ID card that the user must provide must be the original, so yes, it is mandatory to hand over the ID card at a hotel when filling out the traveler form.

What information should be collected in the traveler entry form according to ANNEX I of RD 933/2021?

More information about the official traveller registration form in Annex I of RD 933/2021

Learn more about the traveler share model.

Create the Guest Registration Form digitally and send it directly to SES.Hospedajes

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If you want to save time and money and automate the process, Check-in Scan here to digitize the entire process.

What information was previously collected in the traveller registration form?

According to the " Annex to Order INT/1922/2003 modified by Order INT/321/2021 ", the information that had to appear on the entry form for travelers prior to Royal Decree 933/2021 :

• Reservation identifier.
• Contract date.
• Guest check-in and check-out dates.
• Method of payment.
• Type of identity document, document number and support number of the same.
• Date of issue of the identity document or passport.
• Phone or email.
• Traveler's nationality.
• Traveler's date of birth.
• Guest's usual address, municipality, municipality code, and postal code.
• Relationship between guests staying.
• Traveler's signature.

Annex I of Royal Decree 933/2021 adds new information, which must be provided by the traveler and collected by the tourist accommodation for communication to the authorities. The information provided in this Annex is essential for the correct identification and registration of travelers through the Ministry of the Interior's new platform, SES.HOSPEDAJES , who are staying in accommodation establishments in Spain, ensuring compliance with security regulations and facilitating the work of the competent authorities in monitoring the stay of foreigners.

Procedure to fill out the traveller registration form

1. Data Collection : Upon check-in , guests must provide their identification information. This information must be collected accurately and securely.

2. Complete the documentation : Using the collected data, the traveler form must be completed according to the requirements specified in the regulations.

3. Submission of the report : The traveler registration form must be submitted to the relevant authorities, generally via electronic means provided by the police or civil guard. This process can be facilitated by using specialized software for managing tourist rentals.

4. Storage : A copy of the passenger report must be stored by the owner for at least three years, available for inspection by the authorities if necessary.

Tips for effectively completing the traveller registration form

• Automation : Use digital tools such as Check-in Scan to automate the process of collecting, scanning passports or ID cards, signing on screen and sending the traveler report to the authorities.
• Training : Ensure that all team members managing the accommodation are trained on the appropriate regulations and procedures.
• Regular Review : Conduct periodic reviews of procedures and records to ensure compliance with all current regulations and avoid fines during inspections.

Conclusions on the importance of the traveller registration form

In conclusion, completing and submitting the guest registration form for holiday rentals is not only a legal obligation , but also a crucial practice for ensuring safety and order in tourist accommodations. Complying with this regulation helps protect both guests and owners , guaranteeing a safe and legally compliant environment. For more information and specific details on how to fulfill this obligation, please consult the complete regulations on the Ministry of the Interior's website.