How to register travelers at Hospederías de la Guarda Civil

One of the most important legal requirements for any tourist accommodation in Spain is to present the registration of travelers. With the implementation of Royal Decree 933/2021 , the guest registration must be carried out through the SES HOSPEDAJES PLATFORMS throughout the national territory, except in the Basque Country and Catalonia . From 2025 the Civil Guard Host Service is deactivated by showing the following message :

The registration of travelers in Hostels of the Civil Guard has been a mandatory requirement in tourist accommodation since 1959 , however, in 2013 Law 4/2013, of June 4, on flexibility measures and market promotion, was approved. of housing rental , through which all tourist accommodation, whether hotel, hostel, rural house or even private apartment, has the obligation to register its guests to " guarantee citizen safety ."

According to this law, non -compliance with the norm could lead to penalties in the form of a fine of up to € 30,000 .
In the tourist accommodation sector, legislation in Spain is constantly changing, so tourist housing owners must be up to date with all modifications.
The last change made in the legislation was Royal Decree 933/2021 , of the Ministry of Interior, which establishes the obligations of documentary registration of guests by natural and legal persons, which exercise lodging activities and that should have begun to be applied under the platform of the Ministry of Interior SES.HOSPEDAJES .

The transition to operate should have been carried out in 2022 , technical difficulties caused it to be postponed until January 2023 and, after a new twist, the Ministry of the Interior postponed the date again until October 2024.

Registration of travelers in Civil Guard Hostels

The registration of travelers, consists of filling both a record, as a part of travelers from every host regardless of their age . These data must be sent to the authorities 24 hours after accommodation.
These data must be collected for at least 3 years in the registration book of the establishment, so that, in case of emergency, the authorities can go to the registration book.

It will be the responsibility of the owner of the tourist accommodation to ensure the veracity of the data provided by the guests, a process that can be tedious and can be automated thanks to the Check In Scan tool .

What type of data is necessary to complete the traveler registration at Hospederías de la Guardia Civil?

To register travelers, traveler data is needed, as well as stay data:

Traveler data:

How should data be communicated in Civil Guard Hospederías?

The communication of travelers' data in Civil Guard hostels must be carried out within 24 hours of the guest's check-in or check-out at the specific accommodation.
This communication can be done through several ways:

• Online : It is the most convenient method, it can be done automatically through Check In Scan or through the Civil Guard hotel website.
• In person : Delivering the registration of the traveler book at Civil Guard Hospederías.
• Digital media : Providing the record through digital storage devices.
• Postal mail : Providing 2 copies of each registration sheet. This is only possible in towns without police stations.
• Fax : Sending a fax with the registration form of each guest to the Civil Guard barracks.

Consequences of NOT registering guests in rural accommodation.

The consequences of not registering or doing so incorrectly can lead to financial penalties. If we are dealing with a case of a minor infraction , the economic consequences range between €100 and €600 , serious infringements range between €600 and €30,000 .
In addition to financial sanctions, if guests' data is not communicated, they may face the opening of proceedings by the tax agency.